Privacy Policy

Last updated: 1 September 2025

1. Who we are

Finance Builder AI is operated by CONSTRUCTION BUILDERS CLEAN LTD, a company registered in England and Wales (Companies House No. 12828036). Our registered address is 15 Fallow Walk, Birmingham, West Midlands, B32 3UB. We are the data controller for personal data processed in connection with the Finance Builder AI platform and this website.

You can contact us about privacy matters at: [email protected]

2. What personal data we collect

We collect personal data in the following circumstances:

Account registration: name, email address, password (hashed), and subscription plan details.
Platform usage: transaction data you upload or enter, spending categories, reports generated, and usage logs.
Contact form submissions: name, email, subject, and message content.
Cookies and analytics: device identifiers, IP address (anonymised where possible), browser type, pages visited, and session duration. See our Cookie Policy for details.
Payment processing: Payment details are processed by our payment provider and are not stored on our servers. We receive only confirmation of payment status and subscription information.

3. Legal basis for processing (UK GDPR)

We process your personal data on the following legal bases:

Contract performance (Article 6(1)(b)): To provide the Finance Builder AI service you have subscribed to, including processing your uploaded spending data to generate reports.
Legitimate interests (Article 6(1)(f)): To maintain the security and functionality of the platform, prevent fraud, and improve our services. We have assessed that these interests do not override your rights.
Consent (Article 6(1)(a)): For non-essential cookies and marketing communications, where you have provided explicit consent. Consent can be withdrawn at any time.
Legal obligation (Article 6(1)(c)): Where we are required by law to process or retain data.

4. How we use your data

To provide and operate the Finance Builder AI platform
To generate spending reports and AI expense analysis from data you provide
To send transactional emails (account verification, subscription confirmation, support responses)
To improve platform functionality and user experience
To respond to support and contact form enquiries
To comply with legal obligations

We do not use your financial data for any purpose other than providing the service you have subscribed to. We do not sell your personal data to third parties.

5. Data sharing and third parties

We share personal data with the following categories of third party only where necessary to provide our service:

Hosting and infrastructure providers: To store and serve platform data securely.
Payment processors: To handle subscription billing.
Analytics providers: Aggregated, anonymised usage data to understand how the platform is used (only where analytics cookies are accepted).

All third parties acting as data processors are bound by appropriate data processing agreements. We do not transfer personal data outside the UK or European Economic Area except where adequate protections are in place.

6. Data retention

We retain your account data for as long as your account is active, plus a maximum of 12 months following account closure for legal and audit purposes. Transaction data uploaded to the platform is retained for the duration of your subscription and deleted within 30 days of account closure, unless legal obligations require longer retention.

7. Your rights under UK GDPR

You have the following rights regarding your personal data:

Right of access: Request a copy of the personal data we hold about you.
Right to rectification: Request correction of inaccurate or incomplete data.
Right to erasure: Request deletion of your data, subject to legal retention requirements.
Right to restriction: Request that we restrict processing of your data in certain circumstances.
Right to data portability: Receive your personal data in a structured, machine-readable format.
Right to object: Object to processing based on legitimate interests or for direct marketing purposes.
Right to withdraw consent: Where processing is based on consent, withdraw it at any time without affecting the lawfulness of prior processing.

To exercise any of these rights, contact us at [email protected]. We will respond within one calendar month. Where requests are complex or numerous, we may extend this by a further two months with notice.

8. Cookies

We use cookies on this website. You can manage your cookie preferences at any time using the banner that appears when you visit the site. Essential cookies are required for the site to function and cannot be disabled. Non-essential cookies (analytics and marketing) require your consent. See our Cookie Policy for full details.

9. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. These include encryption of data in transit and at rest, access controls, and regular security reviews. No system is completely secure; if you have reason to believe your data has been compromised, contact us immediately at [email protected].

10. Supervisory authority

Finance Builder AI processes personal data under UK GDPR. The supervisory authority for the United Kingdom is the Information Commissioner's Office (ICO), reachable at ico.org.uk. You have the right to lodge a complaint with the ICO if you believe your data has been processed unlawfully, though we encourage you to contact us first so we can address your concern directly.

11. Changes to this policy

We may update this Privacy Policy from time to time. Material changes will be communicated by email to registered users or by a prominent notice on the website. The date at the top of this page will reflect the most recent revision. Continued use of the platform after changes are published constitutes acceptance of the updated policy.

12. Contact

For privacy-related enquiries: [email protected]
CONSTRUCTION BUILDERS CLEAN LTD, 15 Fallow Walk, Birmingham, West Midlands, B32 3UB.